Clear before accepted.

1. Who operates the lab.

Pay Per Award and The Live Bid Lab are operated by Bid Champions Ltd (company 05387870), whose registered office is Charter Buildings, 9 Ashton Lane, Sale, Manchester M33 6WT (“Pay Per Award”, “we”, “us”). The project is made via Market Accord and bidding practices are monitored via Bid Champions Ltd.

This is an operational platform developed as an R&D and continuous-improvement environment for experimental bidding practice. That description does not reduce the force of an accepted contract or permit misleading research.

2. Business access and subscription.

You must be at least 18, act for business purposes, have authority for the organisation you name and provide accurate account information. Each participating client and bidding professional pays £3.26 plus applicable VAT per monthly subscription. Subscription gives eligible access; it does not guarantee tender coverage, projects, professional approval, professional acceptance, work, income, bid quality or any award.

A payment mandate authorises only the recurring subscription. It never authorises a project reward. Card checkout is not available until a named regulated payment provider is connected.

3. Independent responsibilities.

Clients

The client is solely responsible for authority to disclose project information, accuracy and completeness of its brief and evidence, eligibility, buyer rules, submission approval, the promised reward and prompt outcome and sales reporting. A client must not post unlawful, misleading, infringing, confidential-without-authority or sham work.

Bidding professionals

A professional is an independent business, not an employee, partner or agent of Pay Per Award. The professional must substantiate profile claims, check conflicts, work competently, protect information, follow buyer and client rules and reject work outside their capability or availability. Approval records evidence reviewed at a point in time; it is not an endorsement or guarantee.

Platform

Pay Per Award provides matching, recorded acceptance, evidence and dispute processes. It is not the contracting authority, buyer, client or professional and cannot guarantee or take responsibility for their acts, omissions, solvency, truthfulness, decisions or performance. We may investigate and moderate, but do not assume either party’s duties.

4. One exact project contract.

A project becomes accepted only when an eligible professional deliberately accepts the server-held version showing scope, responsibilities, fixed reward, any commission, success event, evidence, deadline, tax, 3.6% platform deduction and these terms. Commission-only work is prohibited. The fixed success fee is at least £85 + VAT.

No upfront bid-writing fee applies on accepted projects. Changes require a new recorded version and acceptance; neither party may silently change the bargain. Tender discovery, drafting or discussion alone creates no engagement.

5. Success, charging and settlement.

The client owes the agreed reward only when the recorded success definition is supported by evidence. Framework admission, lot award, call-off and signed contract are different events unless the project says otherwise. We may pause charging while evidence is corrected or disputed.

Pay Per Award may deduct 3.6% from the gross professional reward settlement as its disclosed transaction fee. Payment-provider charges, VAT and any other deductions must be displayed before project acceptance. Pay Per Award will not receive and onward-remit marketplace money until an appropriate regulated provider and legal structure are in place.

6. Awarded-sales commission.

If a client selects fixed fee plus commission, the project must define the percentage, included buyer entities, lots, extensions, options, call-offs, currency, taxes, credits and reporting period. The client must report an award within 10 business days and provide reasonably necessary evidence, which may include an official award notice, signed contract or order, buyer confirmation, invoices and an attributable sales ledger. Commercially irrelevant information may be redacted.

The client must then report included sales quarterly and keep supporting records for six years. If it refuses or fails to provide adequate evidence after written notice and 10 business days to cure, the commission may provisionally be calculated against the contracting authority’s officially published maximum estimated total value or spending budget, or a written value confirmation from a procurement professional working for that authority. This fallback is subject to correction when reliable actual records are produced and to the dispute process; it is not a licence to double recover.

7. R&D and data use.

Operational records may be analysed to secure, administer, evidence and improve the service as described in the privacy notice. Optional research participation is separate and can be withdrawn. Private tender documents never enter a public intelligence graph, public case study or model-training dataset without specific, recorded authority.

We may publish aggregated or de-identified findings where individuals and confidential projects are not reasonably identifiable. R&D does not override procurement rules, confidentiality, data protection or a party’s project obligations.

8. No guarantee and proportionate liability.

Buyer decisions are outside the platform’s control. No work or outcome is guaranteed. To the fullest extent lawfully permitted, neither party is liable for indirect or consequential loss, lost opportunity or anticipated profit. Pay Per Award’s aggregate liability arising from the service is limited to the greater of £1,000 and the subscription and platform fees paid to it in the preceding 12 months.

Nothing excludes liability that cannot lawfully be excluded, including death or personal injury caused by negligence, fraud or fraudulent misrepresentation. The cap does not excuse a client’s project reward, either party’s deliberate confidentiality or intellectual-property breach, or misuse of personal data. Each user remains responsible for losses caused by its unlawful content, lack of authority or breach.

Services are provided with reasonable care and skill. Availability may be interrupted for security, maintenance, provider failure or events beyond reasonable control. Users should keep their own authorised copies and continuity arrangements.

9. Suspension, disputes and law.

We may suspend access to protect people, evidence, security, procurement integrity or payment rights, normally giving reasons and a route to respond. Either party may end a monthly subscription before renewal; existing project duties, earned rewards, confidentiality, records and disputes survive.

Raise a dispute promptly with the project record and evidence. The parties must first attempt good-faith resolution; undisputed sums remain payable. These terms and non-contractual disputes are governed by English law and the courts of England and Wales have exclusive jurisdiction.